Author Vending: Things to Consider Part II: Vending Cost and Other Fees

Today, we are continuing our conversation on author vending. If you are new here, check out part one here.


Alabama Pop-up Shop 5/6/23

1. Cost of Vending and What’s Included

First, you want to determine how much the event host will charge you to be a vendor and what that fee entails. My requirement to vend at any event is that the fee includes a table and two chairs. Some businesses demand that you supply your own table and chairs. That feels like renting space with no space to me, but everyone’s different.

Whatever you decide, ensure the cost is reasonable and within your budget. So, if you have to bring a table (which you’ll probably have to buy), the vending fee should not cost an arm and a leg.

There is an exception to high ticket vending costs based on the influence of the event. See bullet point #3.

2. Travel / Lodging

This is a must if you decide to vend at a location outside the city/state where you live. This means the cost of vending takes on a more significant role because now you will have to consider: the cost of vending + travel + hotel.

This is where you should keep in mind that you are a business, not just an author, and that choosing to sell your goods at events is a business decision. Take into account the event’s quality if you must travel and do other things.

3. Consider the Influence of the Event Host / Audience

We talked about this last time, but I want to discuss it from a different angle.

Events that offer a chance for people to become vendors come in all shapes and sizes. Some events are hosted by first-time event hosts, and some by larger influencers and celebrities. Both are wonderful growth opportunities.

When deciding where to put your money, consider whether there will be a sizable enough crowd for you to conduct business outside of the vendors. The one con to vending at an event that can only produce a crowd within the vendors is that it will be difficult to conduct any commerce because we are all there for the same reason.

Vending is also about connecting with powerful influencers who could help propel you to the next level. In this case, the cost to vend might be pricey, but the event’s influence makes up for it because of the people and powerful connections you can make. (Think Essence Fest and Invest Fest)

Excited supporter!

While vending at Black Writer’s Weekend last year was a bit costly, here are some things that made me decide to give it a try:

  • BWW and its founder Tamika Newhouse are pretty well-known in Atlanta. I knew the event would bring out a large enough crowd for me to engage people beyond the vendors, and it did. I made my vending fee back.
  • Included my mandatory table and chairs.
  • I did not need to travel far since I am in the Atlanta area, so no funds were needed for hotel or travel.

4. Engagement and ROI

If you are just going to sit behind your table looking mean, scrolling through your phone, and waiting for people to talk to you, vending might not be for you. If you intend to make a return on your investment, you will have to engage with people.

Here are some things that have been helpful for me. 

  • Stand up and stay off the phone during high-traffic moments.
  • Bring a helper/assistant (hence the two chairs I always require when I vend) so you can leave your table now and again to talk to the other vendors and guests, take bathroom breaks, etc. My helper is my husband, who is fully trained (lol) on how to talk about my books in my absence. However, I am never too far away from my table.
  • Try not to look bored and mad (even if you are). Smile and speak. I always give people an excited “Good Morning!” or “Good Afternoon!” You’d be surprised by the people who will stop at your table just from you being friendly and pleasant. I also take note of certain non-verbal clues that people might be interested. Staring at my station but not speaking, walking away but turning for another look, studying my banner (because, how do you pronounce this name?) are all signs I use to engage people further.
I sold these two books from calling them over when I saw them do a double take!

5. Inventory

Last but certainly not least is your inventory!

  • Do you have enough books to go?
  • Business cards and bookmarks?
  • Marketing materials?

Give yourself enough time to get all your tools together before the event and include that in the cost! Remember, as Indie Authors, we have to buy author copies. 

Bonus: New Lessons

In part one, I joked that authors should vend at events focusing on books to avoid competing with the lady selling shea butter.

Well, I did meet a lady selling Shea Butter!

And her table was right next to mine, she also has locs, and wears glasses.

I learned a new lesson:

Of everyone at the pop-up, I was the only one with books. This set me apart and made people feel like I was the bookstore part of the event. And I did pretty well!

Even if it’s not an event focusing on books, you can do well as the only person with books or one of a few.

The Shea Butter woman’s name is Jenesis, and she runs an alternative and holistic health service business called Root’d Spa with various wellness products.

She bought a copy of my book, and I bought a bracelet from her! We are now following each other on social media.

Shea Butter Lady Jenesis!

Recap:

  • Consider not just the fee but also: vending fee + travel + lodging + inventory
  • Be ready to work
  • Bring a helper/assistant
  • Speak up and be kind
  • Consider the event influence for high-ticket vending opportunities
  • Always be on the lookout for new lessons and perspectives. You might just find your next business partner!

Check out more Indie Author Basics articles here.

How to Get Early Book Reviews for Your Self-Published Book

Imagine you are traveling and looking for a nice hotel. You have a choice between two that look promising.

One has 100 stars, receives some glowing reviews on its site, and even has reviews on Google Maps.

Photo by Bruno Maceiras

The other hotel looks nice from the pictures, but it doesn’t have a website, and you don’t know anyone who’s been.

You know very little about the amenities, and there is only one review.

Your only guideline comes from the very basic description on a third-party website that popped up when you Googled hotels.

Which hotel are you going to choose?

Books work in a similar way.

Book reviews are just as critical as book sales in the publishing world. They provide social proof that helps the right readers find and purchase your book.

Although our focus is on Self-Publishing, this is also true for traditionally published authors. Like with social media, publishers want to see if your book has an audience, a demand, and what you do to build awareness. Book reviews can help with that.

Start Early

The best way to garner book reviews for your book is to start at least 4-6 months (closer to six months) before the book releases. If you are a traditionally published author, your publisher will likely handle this by sending your book out for early reviews. If you are a self-published author, you can do the same.

Beta Readers

Recruiting beta readers is one of the most common methods. A beta reader is someone who reads a book before it is published in order to point out errors and make suggestions for improvements, usually without being paid. In essence, they serve as a test reader.

You want to recruit people who read within your book’s genre. Be careful only recruiting family and friends. You want people to read your book who will be honest and unbiased.

Give your readers instructions on what you expect from them. Let them know they will receive a free copy of the unfinished book and that you’d like them to leave a review on Amazon or Goodreads when it is released. If you want to use their feedback on graphics for social media, say that.

A beta reader acts as a proofreader, your last line of defense before sending the book out into the world.

But, careful not to allow beta readers to change your story. While they can offer suggestions for improvements, a beta reader is not and should not replace an editor. While they can point out obvious typos, they should be looking at the big picture. What’s working? What feels weak? What makes sense in your head but doesn’t translate to the page?

You can find beta readers (paid and not paid) within your social circle (start with your email list or blog followers) on Fiverr, Reedsy, and Upwork to name a few.

Book Bloggers

What the heck is a book blogger?

A book blogger is a blogger who reads and reviews books because they love it! Most book bloggers do this for free, and others (like me) charge a fee. Like most bloggers, I used to review books for free. However, book bloggers receive tons of requests, which can become overwhelming. My list grew significantly after I had reviewed more than 30 books, been highlighted on Reedsy and Kindlepreneur, and established myself as an active, professional reviewer. Either I would stop reviewing books or charge a fee and limit my time. I chose the latter.

As you dig into book review blogs, check on these three things first:

  1. Is the site active? Has the blogger published a post within the last month or so?
  2.  Do they have a policy with instructions on how to apply for a review? Submitting your book according to this policy is imperative if you want to be noticed.
  3.  Do they charge for reviews, and if so, how much? You want to be prepared for any fees (this should be part of your book marketing strategy).
  4.   Are they currently accepting queries? If they’re closed at the moment, it could be months before you hear back from them — if at all.

For more on how to look for book bloggers, check out Shayla Raquel’s post here.

ARC Review Services

Recruiting readers can be like pulling teeth. Thankfully, there are paid options. Beta Readers and ARC are sometimes used interchangeably. Short for Advanced Readers Copy ARC is an early version of the book sent to readers to review before the book is released. There are several paid ARC services (such as Booksiren, Bookfunnel), but they can get pricey. Still, if you have a few coins saved, Google ARC Review Services to choose which fits your budget.

Amazon Early Review Program

The Amazon Early Reviewer Program is Amazon’s internal launch program that incentivizes customers who have already purchased a product to leave a review.

Wait…

Now, Amazon. You told us we aren’t allowed to incentivize reviews and post to your site. It’s okay when you do it. It’s a problem when we do it.

Anywho, here’s what you need to know about the program from Jungle Scout:

  • The Amazon Early Reviewer program allows a seller to submit one of their product SKUs (stock keeping unit) to be promoted by Amazon for review by a specific, pre-vetted reviewer.
  • The program costs $60 per SKU. However, you aren’t charged until you get one review or one year has passed, whichever comes first.
  • The product should receive between 1-5 reviews from reviewers who have been handpicked by Amazon. 
  • Reviewers are chosen for the program because they have “no history of abusive or dishonest reviews” and they meet all of Amazon’s “eligibility criteria.” 
  • Once program reviewers leave feedback, Amazon marks the review with an orange badge that reads “Early Reviewer Program.”

I have never participated in this program, but it is an option. If you know more about this or have used it, let me know!

Ask for the review at the back of the book!

Add a short, direct request for the reader to leave a review after they are finished reading as the last page of the book. Something simple like: “I’d love to hear your opinion about this book! Please consider leaving an honest review on the platform of your choice.” Something like that.

Additionally, if someone in your network has read your book, you may send them an email asking for their review. Direct requests are sometimes more effective than mass emails asking for volunteers. It seems thoughtful and personal.

So, how many beta readers, book bloggers, and early reviews should I strive for?

As many as you are able, but I would strive for at least 10-20 Amazon reviewwithin the first two months after your book release date. That shows your book has traction with real readers. You can also share those reviews (as stated) on social media graphics as social proof.

Be sure that you inform your beta readers/book bloggers to post their early reviews to the book’s Amazon page when it drops.


Need More Reviews? Check out my book review policy. I am currently open for a limited time!

Check out the Indie Author Basics archive here for more.

Author Vending: Things to Consider Part I: Audience

I’ve been vending at events since 2018 when the owner of A Cappella Books refused to stock my self-published book and instead told me to get my name out there. He explained how hard it would be for me to sell my book in-store when no one knew who I was.

I wasn’t offended but encouraged, and I have since attended many events as a vendor to put myself out there. From his advice, I have also since been stocked in four stores in the Georgia area (Marietta, Morrow, Atlanta).

There is a message in this to revisit later, but for now, let’s talk about author vending.


Atlanta Decatur Book Festival

For independent authors, taking part in an event as a vendor can be lucrative (and I don’t just mean this financially). Utilizing the platform of another person will help you promote your books and business to a wider audience.

However, if we are not careful, it can also be an overly expensive and frustrating experience.

In this series, I share some of my experiences as an author vendor and some things to watch out for. In part one, I want to talk about the importance of the audience.

Audience

Author vending is not just about making money. It is also an opportunity to get in the room and build with others of like mind. But the ability to sell your books or services is still crucial.

You will have a harder time selling books if the event has little to nothing to do with books or your industry.

If you are vending at a conference or organization that is not conducive to people being able to walk around and network, this can also hinder you from making sales.

For example, in 2019, I attended MogulCon as a vendor. The event was nice but not a good place for author vendors. The tables were small, and the space was narrow. It was fitting for a business-type conference but not for my books, author swag, and large banner.

This was awkward. I didn’t know the set-up was going to be this way. I didn’t do my homework.

MogulCon was okay, but from an author vending perspective, it was a waste of money.

If I had known, I could have made it work by leaving the banner at home and bringing a briefcase instead.

Do Your Homework

When deciding to vend, understand what kind of event it is and the audience you will serve. Also, consider what kind of crowd you are looking at. You want to make sure there are enough people to network with and possibly make some money (or at least make your vending fee back.) And because the organization will likely not tell you your business isn’t a good fit, this is homework you will have to do yourself.

Crowd size is included in this. Does the event even have enough attendees for you to make a pitch, or is the host merely looking to maximize their profit from the few vendors they are able to bring in?

This is good practice for speaking engagements as well. Once, I was asked to speak at an event and prepared what I would say. But when I showed up, there were a lot of children. The host had not mentioned it was family-themed, and I had not intended to speak to kids. It could have been better organized, but I could have also done my homework on the host.

Events where you can engage with people are a plus!

So what kind of event is fitting for authors?

It depends on what your goal is for attending said event, but I believe that book festivals and conferences—that focus on books and literature—are the best because you won’t have to compete with the lady over there selling shea butter.

You can also target events that center around the theme of your book. Although many businesses were vending at the poetry life fest, it was appropriate for me to go because I write poetry. And to be true to my brand, I exclusively highlighted my poetry books. I only brought the books that were on topic.

Unlike MogulCon, the Poet Life Fest was best suited for my brand. My girl here is even matching the banner, ha!

Nowadays, there are a lot of requests for vendors because the income from the vending fee helps the organization pay for other expenses. When signing up, be strategic and intentional about who you work with.

It’s about being discerning and allowing that spiritual compass to lead you to the places you are ordained to be.

In part two, we’ll discuss the financial side of author vending and how to decide whether it’s worthwhile because the fees can be very expensive.


Check out more Indie Author Basics articles here.

The Hardest Lesson I Have Had to Learn as an Authorpreneur

One of the biggest mistakes I made on my Authorprenur* journey was doing everything for free. Everything from book reviews to interviews to consults was free at one time. I gave everything away. I even taught people the steps needed to publish books on their own without them giving me a dime.

*A play on the word entrepreneur, an authorpreneur is an author who blends publishing books with business practices. These authors do not only write and publish books, but they build brands.

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This might sound good. It might make your heart melt and make you shout “Halleluyah.” You might do a little praise dance for my commitment to service and admire my generous soul.

But you can save charity for your congregation and your nonprofit programs. This is not good for running a business because you train your audience to expect everything you do to be free.

This is what has happened to me.

Not only did doing everything for free teach my audience to expect free from me, but people also started taking advantage of me. They took the information I gave and tried to do it independently, so they didn’t have to pay for the service.

You also attract a low-paying tribe when you do everything for free.

Once you have set a foundation for giving your services away, it becomes difficult to start charging because you have already groomed and equipped people to expect this service to be free or extremely low-cost. It is much easier to charge your worth from the beginning.

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If you struggle with this or are just starting, you can schedule your day like a workday and only accept work during your work hours. I work from 10a-4p on Fridays. This means anything after 4 is set up for the next workday, Monday at 9am EST.

Now that your day is scheduled, what can you fit in that time? Do you write? Blog? Create Social Media Content? Are you answering questions? Emails? If people are constantly asking you questions, set up a discovery call system and put a price tag on that.

And by questions I mean, like, if you have a skill. Don’t be charging people for stuff and you don’t know what you are doing or talking about. That’s called a scam.

I don’t get paid to blog in general. Like, I am not being paid to publish this post. However, I do charge for Book Reviews, and Author Interviews featured on this blog, something I was not doing initially. After noticing how much time it took me to schedule the interviews (it can take hours) and put together the book reviews (this can take weeks), I switched things up a bit.

When Authors pay for a review* or Interview, it gives me more incentive to follow through. It also ensures I prioritize that project (paid projects supersede free ones). I also charge because I pay for space on this blog. This means this blog is no longer something I do for fun. It is also now part of my business.

*Paid book reviews featured on this blog do not guarantee a positive review so no, authors are not paying me for a positive review. Blog book reviews are also not posted to Amazon as paid reviews are against Amazon’s policy. 

It’s not even about the money. It is about putting value on your time.

Nowadays, saying you’re an entrepreneur can also mean unemployed, depending on who’s talking. The value has been cheapened by people chasing the next hustle. But a hustle is not a business.

The truth is if you are not charging for your work or constantly giving your books away for free, you do not have a business. You are either still hustling to see what will stick or have an expensive hobby.

Click Here for more Indie Author Basics. But Hurry. This series is moving to a new platform soon.

Why I Say “Thank You” (and why you should too)

Image Cred. Priscilla Du Preez on Unsplash.

This post is longer than I would like, but I think the message is necessary.

If you’ve been following me online for any significant amount of time, you know I am always saying thank you or reintroducing myself to new readers. I do this because of my firm belief in the phrase, “people don’t have to support you.”

Let me tell you a story.

My husband was driving, and I was looking out the window of the passenger’s seat as we passed by the brick houses, mansions, and condos of downtown Atlanta. “This probably where most of the celebrities live,” I joked. We talked about how movies never show the city’s complete image by filming movies in less wealthy areas. Since we are both from Chicago, we talked about Chicago films where we didn’t recognize the city because it was on the side of town we have never lived.

As we drove, we passed by a fancy-looking hotel where a man stood. He leaned against his suitcase, a white sign on its top with black ink that read: “I lost everything.”

My smile faded, and my heart felt heavy as I realized he was homeless. He didn’t look like those fakes that try to scam people out of their money, either. Something about his vibe told me he was not joking. He had really lost everything.

The US economy was already bad, but since the COVID-19 Pandemic, things have gotten worse. People are out of jobs, out of money, out of homes, and out of hope. Any little they scrape together is reserved for only the most essential items. If someone spends money buying books or t-shirts, or anything that is not greatly essential (okay well, books are essential to me but I mean, like food), it means so much more to them, and they deserve a thank you.

Why EC?

Because they didn’t have to do it and sometimes, they couldn’t do it, but they invested in you.

Photo by Lucas Lenzi on Unsplash

Entrepreneurship has been on the rise a lot lately, and as an entrepreneur, I think that’s a good thing. I have always stood for the underdog and will still rally around the concept of Independence. There is a humility about small, independent businesses that I love. Plus, every large company started as a small business. And since the deaths of Breonna Taylor, Ahmaud Arbery, George Floyd, and the countless black deaths, it has encouraged more people to support black-owned businesses and independent businesses.

This awakening means that while many people are struggling, many people are also thriving even amid this Pandemic. However, I am disappointed to see a lot of bullying among entrepreneurs, both large and small. Some people are shaming people with 9-5s when truth be told, most entrepreneurs in this economy have 9-5s, and their business is the real side hustle. That or their spouses have 9-5s. There’s nothing wrong with this, but some people think there is. People also throw shame when they try to bully people into supporting them.

Bully others into supporting them?

It means making people feel small and insignificant for not buying your services or product. It means threatening to cut people off because they didn’t support your business. It means neglecting to consider all the other things people have going on in their lives right now and that maybe they don’t have the extra money to spend or perhaps don’t have the time.

Image Cred. Ashkan Forouzani on Unsplash.

Ignore social media posts for a second and think about what someone may go through behind the scenes.

  • Maybe they cried their eyes out this morning.
  • Maybe they prayed on their knees, drowned in tears.
  • Maybe they were going to lose their home or apartment or children.
  • Maybe they lost their job, career.
  • Maybe a family member died.

Maybe people have other things on their mind that take precedence over buying your bar of soap.

And if you think someone’s being fake for wearing a smile through their storm, then you need not look passed the smile of Chadwick Boseman, who battled cancer while filming movies and never complained.

Image Cred: Creative Commons License | Chadwick Boseman and Lupita Nyong’o speaking at the 2017 San Diego Comic Con International, for “Black Panther”, at the San Diego Convention Center in San Diego, California. | Gage Skidmore from Peoria, AZ, US

I watched my sister-in-law battle and eventually perished from cancer. My dad, too, so I know what Chadwick did was not easy from personal experience. And while everyone is praising his silence now, that is not how we treat the “regular everyday people,” we know in actual life who battle in private. We call them phony for not opening up as we think they should. Sometimes people don’t talk, not because they are being fake or secretive, but because it’s just none of your business. Let’s allow people to give their testimony in their own time.

My point in all of this is that no one is obligated to spend money with a business only because it exists. Anything that anyone chooses to give, including time and information, is a gift. I always say “thank you” because people don’t have to support me.

People support businesses that offer something they need, whose message or value system aligns with their own, helps them solve a problem and companies they trust. Someone might enjoy eating bread, and you may launch a bread business, but that bread lover is still not obligated to support you. Maybe over time, once you’ve gained their trust and they’ve sampled your product, they may try it and when they do, say thank you.

Why EC?

Because they didn’t have to do it, so show some gratitude.

To better conclude this point, I will again turn to Tyler Perry as an example.

For the record, this isn’t about Perry’s personal life. I will not comment on him dressing up as a woman, Madea, or his elite status because its none of my business. I am commenting on some basic business practices I see from him as an outsider looking in that many newer entrepreneurs can learn from. Everything else is for an entirely different conversation.

Image Cred. Creative Commons License | AMFM STUDIOS LLC | Filmmaker and actor Tyler Perry being interviewed in 2016.

From a business perspective, you see the same stories and the same actors in Tyler Perry’s films because Perry has a good understanding of his targeted audience. He knows the persona of the people who like his stuff, and he focuses on giving them what they want. Many beginner entrepreneurs can learn from this. Instead of guilt-tripping people into supporting your business and trying to sell to everyone, find your targeted audience or that specific group of people you want to reach based on shared interests and market and direct your attention to those groups.

This means that if only five people like your post, that’s a good thing because chances are those five people are genuinely interested in what you offer. Listen, I’m a damn good writer. I know this to be true. But I also know it to be true that everyone doesn’t want to read what I write, and that’s cool because I am not for everyone and everyone is not for me. I work to serve my audience no matter how small, and I appreciate all the support and time my people invest in my writing.

And for that, I say thank you.


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